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Privacy Agreement 




This is the privacy policy for job applications to Guardian News & Media; it will explain what happens with the personal data that you provide as part of the job application process. This policy applies for the personal data collected on this site and for recruitment purposes. For general information of how theguardian.com uses personal data please refer to the theguardian.com privacy policy available here.



How your information is used


The collection of personal data is necessary in order to process your job application; this includes your name, contact details, qualifications and past employment information. Any diversity monitoring data provided will only be used for statistical purposes and will not affect the success of your application. This information will be archived six months after the application has closed, unless your application is successful. If you wish for your details to be deleted prior to this please contact hr.admin@theguardian.com. For some roles you may be given an opportunity for your information to be held on file in case similar opportunities arise in the future.



Background screening


For some roles, it will be necessary for background screening checks to be conducted, such as checking educational and professional qualifications and employment history. Higher risk positions may require additional checks such as criminal records checks. These will only be conducted where absolutely necessary. This process, if required, will only be conducted once a job offer has been made, and you will be informed if this is a necessary condition to the job offer. You will be informed of these checks before they take place.



Updating your personal data


Once an account has been created with GNM’s application tracking system you will be able to change certain data about yourself when you are logged in such as updating contact details.



Third party service providers


We may use service providers in the recruitment process, and in administering recruitment systems. These third parties have undergone security checks, and have been carefully selected by GNM. Personal data may be transferred outside of the EEA. For the purposes of assessing the job application, only GNM will have access to your personal data.



Security of your personal data


GNM takes active steps to protect your personal data and to keep it secure. The GNM recruitment system is hosted through a secure website and server. Updates to the Privacy Policy Legal Information. The UK Data Protection Act 1998 requires us to say who the 'data controller' is when we collect information from people. The data controller is the organisation responsible for protecting information and, in our case, is Guardian News & Media Limited, King's Place, 90 York Way, London N1 9GU. If you would like a copy of the personal information we hold about you, or have any questions about how we may use it, please contact the Data Protection team at the address shown above, or by email to dataprotection@theguardian.com.


Access to your personal data


If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Data Protection Manager at Guardian News & Media Limited, King’s Place, 90 York Way, London N1 9GU. Or, email dataprotection@theguardian.com.


Changes to the privacy policy


Should we elect to change our privacy policy we will post the changes here. Where the changes are significant, we may also choose to email all our registered users with the new details. Where required by law, will we obtain your consent to make these changes.


Changes to this policy by date


July 2015: Addition of how to get access to your personal data, corrected the link to the main theguardian.com privacy policy


Last updated in July 2015.