How your information is used
The collection of personal data is necessary in order to process your job application; this includes your name, contact details, qualifications and past employment information. Any diversity monitoring data provided will only be used for statistical purposes and will not affect the success of your application. This information will be archived six months after the application has closed, unless your application is successful. If you wish for your details to be deleted prior to this please contact firstname.lastname@example.org. For some roles you may be given an opportunity for your information to be held on file in case similar opportunities arise in the future.
For some roles, it will be necessary for background screening checks to be conducted, such as checking educational and professional qualifications and employment history. Higher risk positions may require additional checks such as criminal records checks. These will only be conducted where absolutely necessary. This process, if required, will only be conducted once a job offer has been made, and you will be informed if this is a necessary condition to the job offer. You will be informed of these checks before they take place.
Updating your personal data
Once an account has been created with GNM’s application tracking system you will be able to change certain data about yourself when you are logged in such as updating contact details.
Third party service providers
We may use service providers in the recruitment process, and in administering recruitment systems. These third parties have undergone security checks, and have been carefully selected by GNM. Personal data may be transferred outside of the EEA. For the purposes of assessing the job application, only GNM will have access to your personal data.
Security of your personal data
Access to your personal data
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Data Protection Manager at Guardian News & Media Limited, King’s Place, 90 York Way, London N1 9GU. Or, email email@example.com.
Changes to this policy by date
Last updated in July 2015.